How to Write a Convincing Letter to HR for a Pay Raise

Asking for a raise can be a daunting task, even if you’ve been working tirelessly to make things work at your office. However, sometimes, you must ask for a salary increase— particularly when it’s overdue. This is why learning how to write a letter to HR for a pay raise is crucial. If you’re unsure about the best way to request a raise, pay close attention to the following tips.

Research Your Salary Range

Before you walk up to your employer with your request, ensure that you have valid points. Furthermore, it’s great to put the request in writing. Consider these tips before tendering your pay raise demand. Let’s be sincere; if the payment you request isn’t realistic, you will probably get rejected. No employer wants to overpay their employee regardless of how valuable they are. Hence, first, research your salary range based on your industry. It’s valid proof that your request is backed up with accurate data.

Choose the Right Timing

Timing is everything when it comes to requesting a pay raise. Check to see if your company has a specific time of the year when they increase salaries. Moreover, you must read the room. Asking for a pay raise when your company is laying people off or clearly trying to cut costs might be unreasonable. Your request will be met by cold rejection.

Make Your Request

After the first two stages, start drafting your email or letter to HR for a pay raise. Start by introducing the subject: renegotiating your salary. Then, outline your activities and what you’ve done to improve the company in bullet form or a clear manner. Avoid comparing your salary to colleagues or stating other personal reasons for the increase. You need to be specific with your request and be sensitive at the same time. If you’ve discussed this with the HR or manager before, refer to the previous talk.

Provide Data and More Data

Numbers are your only tool and proof, so use them well. Provide data that reflects the salary you deserve. You can also identify how much value you bring to the company and how well you believe you fit the role. The idea isn’t to toot your horns but to drive home your points.

Letter to HR for Pay Raise Template

Dear Steve,

As I draw near to my 10th work anniversary at Linkway, I am writing to request a pay raise. I have been working hard and giving my best effort, consistently exceeding expectations and meeting targets. Through my dedication and commitment, I have gained valuable experience and knowledge that make me an asset to the team.

According to my research on industry salaries, I found the average pay for my position is $60,000. But I currently earn $30,000. This discrepancy highlights the need for a pay raise reflecting my skillset and the value I bring to the company.

Thank you for taking the time to consider this request. I believe that a fair increase in pay would not only reward my hard work but also motivate me to continue striving toward excellence. Thank you for your understanding and support.

Sincerely,

Carol.

Key Takeaways

Writing a letter to HR for a pay raise is a delicate issue. You don’t want to overshoot with your requests or shortchange yourself. Hence, you need to invest in research before writing the letter. The email or letter should focus on your achievements, industry salary, and nothing more. Leave your colleague’s pay out of the conversation. Most importantly, keep your personal needs out of the request. That’s how to request a pay raise professionally.